UNIT 04: 046 - 056 Scheduling & Changing Appointments

 

Subject: My Team's Visit

Dear Roy,

After much internal discussion, I am now slate to fly into Honolulu on Sunday, Dec 21, accompanied by three members of my team. We are planning to go directly from the airport to the hibiscus Inn, so I think the best time for us to meet would be sometime on Monday morning, either at the hotel of at your office. Please let me know your preferred place and time

At the meeting, we are going to need to take a look at the table and chair fabric samples you mentioned in your last e-mail. Also, could you ask the supplier's rep to join the first part of our meeting? We will have to collectively make decision on the samples right away if we are going to meet our tight schedule. After that, we cam discuss the list of rework the architect gave you yesterday.

As always, I appreciate all that your team is doing there to make this project a success. We will be seeing you soon!

Regards,

Ethan

Type I 約定時間

Subject: Request for a meeting to discuss Project

We are very much interested in discussing the upcoming project in more detail and would like to set up a meeting with you. Would Wednesday or Thursday of next week be convenient for you? Please let me know which date is better or if you prefer another date.

046 邀請面會

Do you think you can spare half an hour or so? I’d like to see you in person.

I'm going to be in your neighborhood this Thursday afternoon. Could I drop by?

What is your schedule like this afternoon? Can I come see you for an hour?

When is a convenient time for me to visit?

If Sep 7 isn’t good for you, please let me know your preferred date.

We would like to visit you in early May if that’s okay with you.

I was wondering if it would be convenient for you to see me on Monday.

Please call me to set up an appointment.

I would like to set up an appointment to see you at your convenience.

I need to consult with you about the implementation of the new policy and would like to see you as soon as you’re available. Please let me know when’s a good time for you.

As I want to go over the schedule with you, it might be good to meet soon.

    go over 

I think it would be a good idea for us to get together to find a solution to this problem.

I would appreciate thirty minutes of your time next week.

The reason I want to see you is to discuss the software bug issue.

Would you let me know when would be convenient?

Please let me know what day will be good for you.

If you would like to discuss the matter further, I would be glad to meet with you at your convenience.

Could we have a face-to-face meeting soon to discuss this year’s summer training program?

Could I set up an appointment with you for Sep 29 to show you the final drawings for XXX.

Because we will be working side by side on the Carlson project, I thought we could meet to brainstorm ideas first.

May I come by your office for an hour or so tomorrow to explain my proposal in detail?

We would appreciate being able to discuss the contract with you in person.

Could we schedule a meeting for next Tuesday?

Please let me know if the data and time is convenient for you?

I’ll be in Taipei from tomorrow through next Tuesday and would like to discuss the new plant equipment with you at length.

047 選地點

How about meeting at the architect’s office?

Let’s meet at the lobby of OOO.

Where would you like to meet?

Could I go over to your office?

Would you rather meet at your office or mine?

We will be at the hotel coffee shop. It would be great if you could meet us there.

048 請來家己公司

 

How about coming here on Friday?

Should we meet at my office?

Why don’t you meet us at my office?

We would like to set up an appointment to have you come in to discuss the possible contract for the accounting system.

If you need to discuss this, I could see you here next week.

I would like to invite you and your staff to our office to discuss the MOU.

Could I ask you to come here instead?

I want to suggest that we conduct the meeting at our office in Taipei.

With the project starting, it might be difficult for me to move, so perhaps you can come to our office.

049 邀請 ka 第三人見面

Can you do me a favor by meeting with him?

Will it be okay for Ms. Park to call you sometime next month to set up a time for him to go see you at your office?

Would it be okay for you to meet with him on Monday or Wednesday next week?

My boss, Oliver Chu, is in town for a few days and would like to come by your office to say hello.

Jane Yoo, a colleague of mine, will be in LA for two weeks in December, and is interested in meeting with you. Would you be able to see her sometime while she is here?

Could you schedule a plant tour for Ms. Kim for February 22?

Could I bring two of my colleagues from Taipei to see you this Monday?

I would be much obliged if you could meet with Ashley from Taipei office and discuss our situation here.

050 確定會議

Should I call you when I get to the office lobby?

Would you like me to go to the 5th floor by 3 p.m.?

Besides our proposal, would you like me to bring anything else with me that may be useful?

One of our technical specialists will be joining me.

I would like to confirm our meeting on May 29 to discuss the change in the schematic.

Please let me know who else from your company will be joining us on Friday.

Thank you for agreeing to meet with us on Oct 6.

OOO and I look forward to meeting you and your staff on Monday, March 3 at 10 a.m. at your office.

Below is the list of people from our team that will be attending the meeting on Nov 20.

Type II 接受或拒絕約定

Subject: RE: Request for a Meeting

I would be pleased to meet with you on Monday, December 24, at 1 p.m. at my office. I have asked Oliver Chu, one of our legal manager, to join us, so the meeting should be quite productive. When you arrive at the lobby, just give me a call and I'll come down to get you.

051 接受約定

Wednesday would be no problem.

Either date would be okay.

Sure. When do you want to meet?

All right, but I think it'll have to be a quick meeting.

Yes, let's meet. When is a good time for you?

I'm free then, so I'll see you at 3 p.m. on Tuesday.

Just call me before you leave your office so I can get ready.

Any time next week would be fine with us.

I would be in the office all day, so drop in any time.

I might be in a meeting until 11 p.m., but that shouldn't take long.

Why don't you give me a couple of days yo choose from?

I would be glad to meet with you in my office on Friday, at 3 p.m. to finalize the contract.

We look forward to seeing you on March 18 at 9 a.m.

052 約時間、改時間

Will 4 p.m. works for you?

I'm out of the office then. Sometime in the afternoon would be better.

That's not a good day for me actually. How about tomorrow?

I won't be free this Friday. Next Friday would be better.

You can stop by anytime after 1 p.m.

For me the best time would be 2 p.m.

10 a.m. would be convenient for me.

I'm available from 2 to 5 p.m.

May I suggest Friday instead?

Next week is a bit inconvenient, so could I suggest the week after that as an alternative?

053 告知見面方法

Just

Type III 變更或取消約定

Subject: Need to Change Our Meeting Date

I'm sorry about the short notice, but because of an emergency meeting I need to attend, I would like to ask if I can change our meeting time and date from 10 a.m. tomorrow to 2 p.m. this Friday. I hope this doesn't cause too much of an inconvenience for you. Please let me know if the change is okay.

055 變更約定

Something came up, and I'm going to need to change our meeting date.

Is it okay if we pushed our meeting back to 3 p.m.

I need to ask if we can push up our appointment date.

Can we change our appointment on May 20 to 27?

Sorry for the short notice, but could we meet on an earlier date? Would Wednesday be okay with you?

I have been just asked to go on a business trip to Tainan on the week we are scheduled to meet. Can we meet a week earlier?

Please accept my apologies. There is a scheduling conflict. Do you mind if we move our get-together to 8 p.m.?

Would you mind changing our appointment from this Friday to next Monday?

Could we move up the date to Sep 2?

Would it be possible to postpone the meeting to Monday?

I will not be able to keep our original appointment date of July r5th.

I will contact you tomorrow to reschedule.

056 註銷約定

I have to cancel our meeting on Thursday at 1:30 p.m. due to an unscheduled business trip.

I an terribly sorry, but I need to cancel my June 16 appointment with you because of a sudden emergency.

Due to an unexpected complication, I will not be able to honor our appointment date of June 16.

I am writing for Mr. Chen, who is ill and thus cannot keep his appointment with you on June 16 at 10 p.m.